Probation Department Policy/Procedure Manual

3.33 Outlook App Authorization

Location Information Technology
Section N/A
Subject 3.33 Outlook App Authorization
Purpose Establish approval process to allow access to County email outside of the County Wi-Fi network. This procedure is not applicable to Probation management employees.
Effective Date 10/24/2019
Previous Effective Date

 

  1. Access to the Outlook app outside the County Wi-Fi network will be available to DPO IIIs and supervisors by request.  Deputy Probation Officers may be eligible based on assignment (i.e. Placement officers)
  2. Access is voluntary and is not eligible for a data stipend.
  3. Eligible employees shall submit a Mobile Device Request e-form to the Chief Probation Officer.
  4. Employees shall select “Connect Employee Owned Device to County email and calendar system” under Request Type.  Mobile Request e-forms shall include the reason(s) for needing the app when outside the County network.
  5. Upon receiving, a Mobile Device Request e-form, the Chief Probation Officer will notice the appropriate Chief Deputy or Department Administrator for their recommendation.
  6. Accessing emails through the Outlook App outside of approved work schedules is not authorized and will not be compensated.