Probation Department Policy/Procedure Manual

3.36 Training Request Form Procedure

Location Training
Section N/A
Subject 3.36 Training Request Form Procedure
Purpose This procedure serves as a guideline for Training Requests.
Effective Date 8/27/2019
Previous Effective Date

 

  1. Access the “Training Request Form” on the Probation Intranet page under Training Services. Link: https://cmsprdmyslo/DepartmentsNew/Probation/Probation-Employees-  Only/Forms-Documents/Training-Services/Training-Request-Form-08-26-2019.aspx
  1. Complete the Training Request Form, attach a course flyer and complete the registration form if available.
  1. Once completed, submit the form to your immediate supervisor for review.
  1. The supervisor will approve or deny the request. If denied, the supervisor will discuss the denial with the employee. If approved, the supervisor will forward to their Chief Deputy / Department Administrator for their approval.
  1. If the request is approved, the Chief Deputy / Department Administrator will forward the documents to the Assistant Chief Probation Officer (ACPO) for approval/denial. If the request is denied, the request and notice will be returned to the supervisor of the employee. The supervisor will notice the employee. If the request is approved, the ACPO will forward the request and documents to the Department Administrator.
  2. The Department Administrator will identify the funding source and ensure that the request complies with County travel guidelines. The Department Administrator will forward the packet to the Training Coordinator.
  3. The Training Coordinator will arrange registration fee payment and course enrollment.  If additional specific information is required for the registration / enrollment, the training coordinator shall inform the employee and the employee’s supervisor and request they enroll themselves.
  1. The preferred payment for registration by the Training Coordinator using their assigned Cal- Card.  If the Training Vendor/Conference does not accept payment by Cal-Card or if they will assess a convenience fee over $10.00 for use of the Cal-Card, then the Training Coordinator will bring the complete packet to the Accounts Payable Unit for processing and a check will be issued.
  1. Once enrollment is completed, the Training Coordinator will email the employee that they can make their travel / hotel arrangements.