I. AUTHORITY

This policy is issued under authority granted to the Chief Probation Officer.

II. PURPOSE

To meet the operational and scheduling needs of the Department, while remaining within the mandated parameters of the Fair Labor Standards Act and County policies / Memorandums of Understanding (MOUs).

III. APPLICABILITY

Only deputy probation officers and non-sworn management staff are eligible for the flex schedules.

IV. BACKGROUND

This policy was originally established to provide guidelines for setting and approving flex schedules.

V. GENERAL POLICY

1.  Pursuant to the Contract and MOU between the County of San Luis Obispo and the San Luis Obispo Probation Peace Officer’s Association.
2. All requests for a flex schedule will be reviewed on an individual basis, and a decision reached by the individual supervisor. The flex schedule, including working hours and days of the week, will be approved to better serve the public, meet specific caseload needs, and/or for any other reason as determined by the Department.
3.  Deputy probation officers shall post the following week’s schedule for their respective Division on the Probation Unit Schedule computer program prior to going off duty on Wednesday of the previous work week.  Supervisors shall review the schedule and insure the schedule meets the needs of the Probation Department.  Employees shall obtain supervisor approval prior to changing their weekly schedule.  The officer’s supervisor or his/her Chief Deputy may modify a deputy probation officer’s schedule to meet the needs of the Probation Department. 
4.   All deputy probation officers shall work no more than 12 hours a day unless approved by the officer’s supervisor or designee. Officers assigned to the sheriff’s task force are exempt from this paragraph.
5.  If an employee working an approved flex schedule will be reporting for duty later than their posted schedule, they shall notify their supervisor.
6.  Each office in the Adult and Juvenile Division (Casa Loma, Prado and JSC) shall have a minimum of one deputy probation officer on-site during the hours of 8:00 A.M. and 5:00 P.M. during the work week.  This requirement may be modified on a case by case basis by the Chief Deputies.  
7. The Adult and Juvenile Divisions each shall have a Supervising Deputy Probation Officer on duty and available on site during the hours of 8:00 A.M. and 5:00 P.M. during the work week.   This requirement may be modified on a case by case basis by the respective Division’s Chief Deputy.

VI. EXCLUSIVITY

This policy will remain in effect until superseded or suspended in writing by the Chief Probation Officer and can be reviewed as needed.