I. AUTHORITY

This policy is issued under authority granted to the Chief Probation Officer.

II. PURPOSE

To provide guidance and direction in the assignment of workspace.

III. APPLICABILITY

This policy applies to the Casa Loma, Prado and Juvenile Services Center (Administration) facilities and additional satellite facilities utilized by the Probation Department and shall be used in the assignment of vacant work area(s).

IV. BACKGROUND

Workspaces, like other non-human assets are an integral part of the Department’s operations.  Providing a fair and equitable way of assigning workspaces is an integral component in maintaining a professional and harmonious working environment.

V. GENERAL POLICY

1. When a work area is vacated, the Chief Deputy Probation Officer (CDPO) responsible shall develop a plan for occupying the vacated work area.  
2. Vacant work areas are prioritized based upon the following:
   1.  Staff members who qualify for an accommodation under the Americans with Disability Act.
   2. Managers
   3.  Supervisors
   4.  Deputy Probation Officers III
   5.  Officers assigned to Investigations.
   6. Officers assigned to Field supervision.
   7.  Any other reason(s) determined by the involved CDPO to be in the best interest of the Department.
3.  In cases where more than one staff member is interested in the same workarea, if all of the above factors are equal, preference will be given to that staff member with the most seniority in the Department.
4. The responsible CDPO will consult with any other manager who may be impacted prior to a final decision.

VI. EXCLUSIVITY

This policy will remain in effect until superseded or suspended in writing by the Chief Probation Officer and can be reviewed as needed.