12.5 Key Control

Chapter 12
Section 5
Subject Key Control
Effective Date 5/2/2024 12:00 AM
  1. The keys to the administration part of the building are to be on a separate ring and kept secured in the intake office.  At no time is an "administration" key to be on any ring carried by staff except for Supervising Deputy Probation Officer and the Chief Deputy of the Custody Division. 
  2.  If staff needs access to the administration section of the building, a key will be checked out from intake and immediately returned.
  3.   In the event a staff member should lose/misplace their set of keys while on duty, the facility shall be immediately locked down, a facility count conducted and a search initiated until the keys are found.  The Chief Deputy of the Custody Division shall be promptly notified.  The staff person will also submit an incident report outlining the circumstances of the breach of security.
  4. In the event a set of keys leaves the building with an off-duty staff, that individual shall be notified to bring the keys back to the facility immediately and the on duty or on-call Supervising Deputy Probation Officer promptly notified.
  5. Keys shall not be added or removed from a key ring without consulting a Supervising Deputy Probation Officer.
  6. At no time should a staff person have a security key ring and an administration key in their possession at the same time.  No security key ring is to go out of the secure perimeter of the facility except those carried by the Supervising Deputy Probation Officers and Chief Deputy of the Custody Division.  The yard is considered to be part of the secure perimeter as are the outside kitchen door, front gate and patio.  
  7. Staff coming on duty must have their personal keys put on the hook in the key case in which the security key ring is removed.  The personal keys will be returned when the security keys are returned.
  8. All keys issued and returned will be logged in the intake log.  Keys being turned in temporarily may be left with the intake desk without logging in and out.
  9. The Control JSO assigned to the intake desk will be responsible for issuing and accepting keys.  The key box will remain within the secured area of intake desk and the key to the key box will be kept on the ring maintained at the intake desk
  10. The administration key will remain alone on a separate ring to be stored at the intake desk.  The Control JSO will be responsible to know to whom all keys are issued.  
  11. No staff will leave the building at any shift change until the Control JSO on has all keys accounted for.  Keys will be issued only to staff assigned to and scheduled to work at the Juvenile Hall.  The exception is county Maintenance personnel may be issued the fire ring.  The fire ring may be issued to emergency personnel such as Sheriff's personnel providing assistance or fire personnel.  The issuance of a fire key ring to emergency personnel must be logged but does not require a set of personal keys to be left in exchange.