Probation Department Policy/Procedure Manual

3.20 Employee Appreciation and Recognition

Location Human Resources
Section N/A
Subject 3.20 Employee Appreciation and Recognition
Purpose Provide guidelines for employee appreciation and recognition of accomplishments including but not limited to awards, time in service, academy graduations, and promotions for outstanding preformance.
Effective Date 10/10/2022
Previous Effective Date

 

  1. The Probation Department recognizes that to maintain and promote employee satisfaction, morale, efficiency, and initiative, and attract and retain high quality employees, recognizing job-related accomplishments and professional milestones is important to a high performing organization.
  2. Appreciation and recognition will be linked to County service, contribution to the Department’s mission and objectives, membership or association with recognized professional associations, including but not limited to the Chief Probation Officers of California (CPOC), California Association of Probation Institutions Administrators (CAPIA), California Association of Probation Services Administrators (CAPSA), Probation Business Managers Association (PBMA), California Narcotics Association (CNOA), California Gang Investigators Association (CGIA), or other County/state justice and social services agencies.
  3. Appreciation and recognition may involve:
    1. Public praise by email
    2. Postings on Probation Spotlight Board
    3. Welcoming, celebrating and communicating success via social media posts
      1. Employees will have the discretion to not be highlighted by the Department on social media.
    4. Recognition at division, Team Leaders, All Staff, or management meetings
    5. Letters of Commendation
    6. Employee reception
    7. Press release
    8. Board resolution

Commendations and Awards

  1. Upon notification by the Chief Probation Officer that an employee will be receiving a commendation or award, the Executive Assistant to the Chief will contact the employee to set-up a time to be recognized officially.
  2. The Chief or a designee will plan to be in attendance in support of an employee being recognized by a professional organization or other County department.

Employee Time in Service Recognition

  • Upon receiving time in service recognition notification from County Human Resources (HR), the Probation Department Personnel Technician (DPT) will email the employee being recognized the attached letter and inquire how they would like to receive the service pin.

The employee will have three options:

  1. Accepting a 5-year, 10-year, 15 year, or 20-year service pin at an All Staff/Team Leader Meeting,
  2. 25-year recognition at a Department reception; or,
  3. Accepting a service pin or 25-year service recognition gift from their respective Chief Deputy Probation Officer (CDPO) / Department Administrator (DA) or Chief Probation Officer as described below.
  • If the employee decides to have their service pin presented to them at an All Staff or Team Leader meeting, the DPT will coordinate with the Executive Assistant to the Chief on scheduling the presentation at the next available meeting or reception.
  • If the employee does not want to be presented with the service pin publicly, the DPT will give the service pin to the employee’s CDPO / DA or CPO. The CDPO / DA or CPO will give the service pin to the employee directly or at another venue as agreed upon with the employee, such as a division meeting, unit meeting, or in private.

Employee Retirement Resolution

  1. Peace officers or administrative professionals with 20 years or more of county service who so desire it will be entitled to a formal Board of Supervisors resolution and presentation or may choose to have the resolution formally adopted as part of the consent agenda with no presentation
  2. Each Chief Deputy Probation Officer will be responsible for confirming with any retiree in their division if they would like a resolution.  Chief Deputies will draft the resolution.
  3. Chief Deputies will ensure the resolution is placed on the consent agenda or scheduled for the presentation prior to the employee’s effective retirement date when possible.