Probation Department Policy/Procedure Manual

5.18 Internal Moves Guidelines

Location	Support Services-Human Resources
Section	N/A
Subject	5.18 Internal Moves Guidelines
Purpose	This serves as a guide for personnel on how to process an internal move.
Effective Date	1/1/2018
Previous Effective Date	11/1/2022

 

Print and update the employee PAF to reflect changes due to the move. The PAF effective date must be at the beginning of the pay period. If the employee moves in the middle of a pay period, choose the beginning of nearest pay period date that works best for the move.

Utilize the Employee Moves Checklist for associated tasks for the move.

Remind employee to update and save new timecard template if applicable.

Update NeoGov supervisor and any direct reports if applicable.

Email the employee’s name, employee number, payroll title, effective date, supervisor, telephone number, assignment and whose IT access the employee should mimic to Probation IT with a copy to the HR SAC II and other DPT.

Email both front desks to update phone lists, mailboxes and any other pertaining info.

Submit a telephone request if changing location/phone number, etc. Notify the employee and supervisor of anything related to phone line, once it is set up if applicable.

Update the Telephone Master Log. Update the Telephone Building Map. Update the employee in the Emergency Employee List.

Update green Assignment Sheet in Employee Admin File if applicable.

If the employee is moving divisions (from Adult to Juvenile/Juvenile to Adult) transfer the Admin and Medical files along with the last PAF from the PAF binder to the DPT at other building.

Move employee to new approver group in SAP.

If the employee is a supervisor, update their Approver Group list in HR Lists and email instructions on How to Update the Approver Group shortcut in SAP.