3.6 Policy and Procedures Manual Pursuant to Section 1324

Chapter 3
Section 3.6
Subject 3.6 Policy and Procedures Manual Pursuant to Section 1324
Effective Date 5/9/2023 12:00 AM
  1. The Chief Deputy of the Custody Division shall be responsible for formulating policies, procedures and rules that address all regulations that are applicable to the operation of the Juvenile Hall pursuant to Section 1324 of Title 15
  2. The Juvenile Hall Policy and Procedure Manual shall be made available to all employees, reviewed by all employees and administratively reviewed and updated a minimum of every two years by the Chief Deputy of the Custody Division. Each employee shall sign documenting they have read and understand the Juvenile Hall Policy and Procedures Manual.
  3. The manual shall include:
    1. Table of organization, including channels of communications and a description of job classifications;
    2. Responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs;
    3. Responsibilities of all employees;
    4. Initial orientation and training program for employees;
    5. Initial orientation, including safety and security issues, for support staff, contract employees, school and medical staff, anti-discrimination policy program providers and volunteers;
    6. Maintenance of record-keeping, statistics and communication systems to ensure:
      1. Efficient operation of the juvenile facility;
      2. Legal and proper care of youth;
      3.  Maintenance of individual youth’s records;
      4. Supply of information to the juvenile court and those authorized by the court or by the law; and,
      5. Release of information regarding youth.
    7. Ethical responsibilities;
    8. trauma-informed approaches; 
    9. culturally responsive approaches
    10. gender responsive approaches (SOGIE)
    11. A non-discrimination provision that provides that all youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, immigration status, or HIV status; including restrictive housing or classification decisions based solely on any of the above mentioned categories; 
    12. Storage and maintenance requirements for any chemical agents, related security devices, and weapons and ammunition, where applicable;
    13. Establishment of procedures for collection of Medi-Cal eligibility information and enrollment of eligible youth.
    14. Establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment.  The policy shall include an approach to preventing, detecting and responding to such conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. (PREA)
  4. Procedures shall be written, and include but not be limited to, areas that instruct staff as follows:
    1. Procedures relating to admissions, releases, visiting, correspondence, counseling, classification grievances, health and welfare of youths, responsibility of employees, programs and activities, unit operation, behavior control, food and nutrition, use of emergency equipment and security.
    2. Instructions for handling deaths, emergencies, escapes, attempted suicides, medical problems, processing warrants and subpoenas and emergency evacuation in case of fire or natural disaster.
    3. Once formulated, each member of the department shall be notified of the change in procedure and have access to copies of all procedures.